About the Role
Requirements
Grow-Talent.com partnered with a fast-growing delivery player in Europe, Africa, and Western Asia. Together, we're looking for a proactive Junior Office Manager who will conduct administration duties in Łódź but also support the office on the daily running. The main responsibilities of the successful employee are to ensure high levels of organisational effectiveness, communication and safety.
Position: Junior Office Manager
Location: Łódź, Poland
Work Model: Hybrid
Employment type: Full-time
Salary: (Depends on the experience)
DUTIES AND RESPONSIBILITIES:
Arrange the office setup and procure supplies and tools
Sustain the office condition and oversee necessary maintenance work
Collaborate with HR to update and uphold office policies and employee paperwork as needed
Organize office protocols and processes for smooth operations
Coordinate with the IT department regarding office equipment
Ensure timely invoicing and payment for all items
Collaborate with the Office Manager in Warsaw to handle negotiations for contracts, prices, and office-related vendors and services, including office leasing
Offer general assistance to visitors
Communicate with facility management vendors, such as cleaning, catering, and security services
Plan and manage in-house or off-site events like parties, celebrations, and conferences
Engage in active collaboration with colleagues, fostering a supportive environment for mutual learning, growth, and impactful contributions
REQUIREMENTS:
Demonstrated background as an Office Manager, Front Office Manager, or Administrative Assistant
Proficiency in both Polish and English languages to effectively communicate with customers, team members, and guests
Familiarity with office administrator responsibilities, systems, and procedures
Competency in MS Office applications, especially MS Excel, PowerPoint, and Outlook
Practical experience with office equipment such as printers
Strong time management skills, capable of multitasking and prioritizing tasks
Keen attention to detail and adept problem-solving abilities
Outstanding written and verbal communication skills
Robust organizational and planning proficiencies in a dynamic work environment
Innovative thinking with the capability to propose and implement improvements
Essential qualities include a good sense of humor, a positive demeanor, and an empathetic, inclusive, and inquisitive attitude
OFFER:
High-quality private health insurance coverage
Access to a Multisport Card
Monthly credit for restaurant products and zero delivery fees on all orders
Flexible time-off policy to take the time you need, along with a hybrid working model
Improved parental leave benefits, including nursery support
Access to online therapy sessions and wellbeing benefits
Weekly online language classes available in English or Spanish
About the Company